DEMO · Harbor Pines USD is a fictional district. All figures are synthetic and generated from the persona specifications.
LOADING…
“Will every bus run, every student eat, and where are we exposed?”
Operational figures roll up from the people who run them: fleet measures from the Bus Garage Manager's Report Card and nutrition measures from the Cafeteria Manager's. Safety and cybersecurity are shown as posture summaries only.
| KPI | Actual | Target | Trend | Status | Reported By | Insight |
|---|---|---|---|---|---|---|
| Capital plan funding coverage | 44.0% | 60.0% | RED | SUPERINTENDENT | The ten-year plan is 44% funded without a bond. | |
| Deferred maintenance backlog | $64.8M | $55.0M | YELLOW | SUPERINTENDENT | $11.2M of the backlog sits in Marsh Creek and Seabrook, which matters in the consolidation scenario. | |
| Facility condition index | 18.6% | 15.0% | YELLOW | SUPERINTENDENT | Roofs and HVAC at the three oldest elementaries account for 40% of the need. | |
| Technology refresh compliance | 74.0% | 85.0% | RED | SUPERINTENDENT | Student devices bought in 2021 with one-time relief funds are aging out with no recurring refresh budget. |
| KPI | Actual | Target | Trend | Status | Reported By | Insight |
|---|---|---|---|---|---|---|
| Fleet availability rate | 88.0% | 92.0% | RED | BUS GARAGE MANAGER | 63 of 72 buses are available against 61 daily routes, leaving a spare margin of 2. Fourteen buses are beyond replacement age after the FY2026 replacement deferral. | |
| Cost per mile | $5.61 | $5.25 | YELLOW | BUS GARAGE MANAGER | Outside repair costs on buses beyond replacement age. | |
| PM compliance rate | 83.0% | 95.0% | RED | BUS GARAGE MANAGER | Preventive maintenance is slipping with 2 of 9 technician positions vacant. | |
| Route coverage margin | 2 | 6 | RED | BUS GARAGE MANAGER | Two spare buses for 61 routes. One more breakdown puts a route on a double-back. | |
| Transportation cost per rider | $1,335 | $1,250 | YELLOW | SUPERINTENDENT | Repair costs on aging buses and driver overtime are rising. | |
| Transportation on-time rate | 91.4% | 95.0% | YELLOW | SUPERINTENDENT | Late arrivals cluster on the three double-back routes. | |
| Vehicles beyond replacement age | 14 | 6 | RED | BUS GARAGE MANAGER | The FY2026 replacement deferral added 12 buses to the aging cohort over two years. |
| KPI | Actual | Target | Trend | Status | Reported By | Insight |
|---|---|---|---|---|---|---|
| Nutrition fund balance | 1.6 | 3 | RED | CAFETERIA MANAGER | Food service is projected $350K over budget; at this pace the fund falls below one month of reserve by spring. | |
| Claim error rate | 2.6% | 1.0% | RED | CAFETERIA MANAGER | Point-of-sale meal-count errors are concentrated at three secondary sites; they are the subject of the state review finding. | |
| Cost per meal | $4.38 | $4.10 | YELLOW | CAFETERIA MANAGER | Food cost inflation and overtime are above the reimbursement rate. | |
| Food waste rate | 12.5% | 10.0% | YELLOW | CAFETERIA MANAGER | Over-production at secondary sites after the participation drop. | |
| Meal participation rate | 58.4% | 65.0% | YELLOW | CAFETERIA MANAGER | Secondary lunch participation is down after the menu change; elementary participation is stable. |
| KPI | Actual | Target | Trend | Status | Reported By | Insight |
|---|---|---|---|---|---|---|
| Open compliance findings | 3 | 0 | RED | SUPERINTENDENT | 3 open findings: Title I time-and-effort (audit), nutrition claim errors (state review), and bus inspection defects. | |
| Cybersecurity posture | 82 | 85 | YELLOW | SUPERINTENDENT | Posture summary only: MFA covers 91% of staff accounts and phishing training completion is 88%. | |
| Emergency readiness | 96.0% | 100.0% | YELLOW | PRINCIPAL | Two schools missed the September lockdown-drill window, so certification is at risk. | |
| Reporting timeliness | 100.0% | 100.0% | GREEN | SUPERINTENDENT | All reports are on time so far. The state accountability file (due Nov 3) is at risk from discipline-data validation errors. | |
| Safety incident rate | 1.6 | 2 | GREEN | SUPERINTENDENT | No critical incidents this quarter. |
| Item | Type | Agency | Due | Owner | Status |
|---|---|---|---|---|---|
Q1 safety drill certification (2 schools late) Marsh Creek and Tidewater missed the September lockdown-drill window. | CERTIFICATION | State Fire Marshal | 2026-10-15 | Chief Operations Officer | AT_RISK |
Annual financial report (FY2026) Submitted early; awaiting state acceptance. | REPORT | State Education Agency | 2026-10-31 | Chief Financial Officer | SUBMITTED |
Annual school bus inspection: 3 out-of-service defects Three buses are parked until defects are repaired and re-inspected. | FINDING | State Patrol | 2026-10-31 | Transportation Director | IN_PROGRESS |
State accountability data submission (2025-26) 212 discipline records fail validation and must be reconciled before the superintendent certifies the file. | REPORT | State Education Agency | 2026-11-03 | Director of Accountability | IN_PROGRESS |
Nutrition administrative review: meal-count and claim errors Claim error rate is 2.6%; fiscal action is possible if the corrective action plan slips. | FINDING | State Child Nutrition Agency | 2026-11-15 | Nutrition Services Director | OPEN |
IDEA Part B child count and educational environments Service-minute shortfalls must be documented with compensatory-service plans. | REPORT | State Education Agency | 2026-12-01 | Executive Director of Student Services | OPEN |
Cyber insurance attestation (MFA coverage) MFA covers 91% of staff accounts against a 100% requirement. | CERTIFICATION | Insurance pool | 2026-12-01 | Chief Technology Officer | IN_PROGRESS |
Single audit finding: Title I time-and-effort documentation $86K in questioned costs if semi-annual certifications are not completed. | FINDING | External auditor | 2026-12-31 | Chief Financial Officer | IN_PROGRESS |
Civil Rights Data Collection Discipline disproportionality figures must reconcile with the state file. | REPORT | U.S. Department of Education | 2027-01-15 | Director of Accountability | OPEN |