DEMO · Harbor Pines USD is a fictional district. All figures are synthetic and generated from the persona specifications.
LOADING…
“What requires my attention this week, and what can wait?”
Attendance, special education staffing, and the FY2028 structural gap need decisions this month.
District health is in WATCH territory. Proficiency rose to 45.5%, but the math gap for economically disadvantaged students widened to 27.5 points, so the average is masking a group that is losing ground. Chronic absenteeism is 19.8% and concentrated in two elementaries. 14 special education vacancies have pushed IEP service delivery below the 95% compliance floor. The general fund outlook shows a structural −$6.8M gap in FY2028 when one-time state recovery money ends. The structural balance options are due to the board on Oct 20.
FY2028 structural deficit (−$6.8M); special education service non-delivery (compliance); chronic absenteeism (19.8%); $410K of Title I lapsing Nov 30; fleet margin of 2 spare buses.
1) Approve the structure of the Oct 20 structural balance options. 2) Decide whether to scale attendance teams to Marsh Creek and Harborview. 3) Authorize emergency contracted special education coverage and compensatory-service plans. 4) Execute the Title I tutoring contract or reallocate by Oct 30.
IEP service minutes delivered fell to 93.2% with 14 special education teacher vacancies. Compensatory services and state reporting obligations apply.
Decision: What is our compensatory-service exposure, and how fast can contracted coverage close it?
The general fund outlook shows a −$6.8M FY2028 shortfall; even the favorable case (−$4.2M) is negative. The fund balance falls below the 8.0% policy floor in FY2028 without action.
Decision: Which structural options close the gap, and what does each cost students?
Two board directives are past due: the bus replacement status report (Sep 1) and the staffing-ratio program review (Sep 30).
Decision: What do we tell the board on Oct 20?
Fleet availability is 88% against a 92% standard; 2 spare buses cover 61 routes, 3 routes run as double-backs, and 3 buses are parked for inspection defects.
Decision: What is the contingency plan if two more buses go down?
22% of teacher absences go unfilled; principals report 63 uncovered classroom events a week and Tier 2 groups are being cancelled to cover.
Decision: Is the problem pay, pool size, or onboarding speed?
District rate is 19.8% against a 15% target and up from 17.9% last year, concentrated at Marsh Creek and Harborview elementaries.
Decision: Do we scale the home-visit model that worked in the middle school pilot?
Activity = initiative completion. Outcome = movement of the goal's measures from baseline toward target.
| KPI | Report Card Section | Actual | Target | Trend | Status | Reported By | Source |
|---|---|---|---|---|---|---|---|
| Total enrollment | 1. Student Population and Enrollment | 9,412 | 9,520 | YELLOW | SUPERINTENDENT | SYNTHETIC | |
| Achievement gap | 2. Academic Performance | 27.5 | 20 | RED | PRINCIPAL | SYNTHETIC | |
| Proficiency rate | 2. Academic Performance | 45.5% | 50.0% | YELLOW | PRINCIPAL | SYNTHETIC | |
| Chronic absenteeism rate | 3. Attendance, Engagement, and Student Support | 19.8% | 15.0% | RED | PRINCIPAL | SYNTHETIC | |
| Service delivery rate | 3. Attendance, Engagement, and Student Support | 93.2% | 95.0% | RED | PRINCIPAL | SYNTHETIC | |
| Graduation rate | 4. Graduation, College, and Career Readiness | 88.0% | 90.0% | YELLOW | PRINCIPAL | SYNTHETIC | |
| Substitute fill rate | 6. Staffing and Workforce | 78.0% | 90.0% | RED | PRINCIPAL | SYNTHETIC | |
| Teacher retention rate | 6. Staffing and Workforce | 84.3% | 88.0% | YELLOW | PRINCIPAL | SYNTHETIC | |
| Vacancy rate and days open | 6. Staffing and Workforce | 5.2% | 3.0% | RED | SUPERINTENDENT | SYNTHETIC | |
| Budget variance | 7. Finance and Funding | 1.1% | 0.0% | YELLOW | SUPERINTENDENT | SYNTHETIC | |
| Fund balance ratio | 7. Finance and Funding | 9.2% | 10.0% | YELLOW | SUPERINTENDENT | SYNTHETIC | |
| Grant utilization | 7. Finance and Funding | 35.9% | 100.0% | RED | SUPERINTENDENT | SYNTHETIC | |
| Out-year projection | 7. Finance and Funding | −$6.8M | $0 | RED | SUPERINTENDENT | CALCULATED | |
| Fleet availability rate | 9. Transportation | 88.0% | 92.0% | RED | BUS GARAGE MANAGER | SYNTHETIC | |
| Nutrition fund balance | 10. Nutrition, Purchasing, and Supplies | 1.6 | 3 | RED | CAFETERIA MANAGER | SYNTHETIC | |
| Open compliance findings | 11. Safety, Security, and Compliance | 3 | 0 | RED | SUPERINTENDENT | SYNTHETIC | |
| Strategic goal progress | 12. Strategic Goals and Accountability | 60.0% | 80.0% | RED | SUPERINTENDENT | CALCULATED | |
| Family satisfaction | 13. Community, Reputation, and External Context | 72.0% | 78.0% | YELLOW | PRINCIPAL | SYNTHETIC |
Every figure rolls up from a persona's Report Card. The full 13-section view is in the Report Card; every catalogued metric is in the KPI Library.